Building for the Future: A CFO’s Guide to Capital Improvement Programs
January 20, 2026
By Jim Schiele
Capital Improvement Programs (CIPs) aren’t just about bricks and mortar—they’re about creating safe, modern spaces where students thrive.
Every dollar comes from your taxpayers, so transparency and accountability are non-negotiable. Show your community that their investment is building a better future. Our process below picks up after the bond passes.
Post-Election Planning: Assemble Your Dream Team
Once the bond passes, it’s time to put the right people in place. Your district construction team will make or break your success. Here are some of the key roles to consider.
- Architect & Engineering Partners
This is a critical role for an expert who will guide you from concept to completion:- Request Qualifications
- Conduct interviews
- Strive for a transparent process that gains public trust
- General Contractor / Construction Manager
Choose a partner who understands your vision and scale:- Experience with similar projects (schools, athletic facilities, admin buildings)
- Ability to manage your project’s size and complexity
- Familiarity with local codes and subcontractors
- Project Manager
Think of the project manager as your eyes and ears on-site. If your internal team lacks bandwidth or expertise, consider:- Interim consultants for periodic oversight
- Full-time hires or project management firms for continuous support
- Bond funds can cover these costs
- Technology & Security Consultant
Technology and security evolve faster than any other construction element. Even large districts benefit from outside expertise. Don’t cut corners here—these systems protect your students and staff. - Specialty Services
Surveyors, geotechnical experts, environmental specialists, and testing services ensure compliance and quality. Reports should go directly to the district and be reviewed with your construction partners.
Choosing the Right Delivery Method
Texas offers multiple paths—pick the one that fits your district’s needs.
- CMAR (Construction Manager at Risk)
Early contractor involvement, guaranteed maximum price, and collaborative planning. - CSP (Competitive Sealed Proposal)
Fixed-price bids with evaluation beyond cost—team experience and schedule matter. - DBB (Design-Bid-Build)
Traditional approach requiring deep district involvement and an independent architect. - JOC (Job Order Contracting)
Ideal for smaller projects or ongoing maintenance—flexible but requires judgment on scope.
Project Controls That Keep You on Track
Strong oversight prevents surprises.
- Cost Tracking & Reporting
Multi-year visibility is key—use software or detailed spreadsheets. - Schedule & Cashflow Alignment
Review monthly pay applications with your architect. - Change Order Management
Track approvals and cost impact. - Budget-to-Actual Transparency
Share updates with your board and community—post them online for full transparency.
Ready to Build?
Your CIP is more than a construction plan—it’s a promise to your community. Contact us for a review and strategy session.
Jim Schiele is Linebarger’s School Financial Consultant. He offers free assistance to Linebarger school district clients as they navigate budgets and meet financial deadlines. He can be reached at jim.schiele@lgbs.com.
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